Managing Changes

You can review the changes you or other authors made and then accept or reject them using the Track Changes toolbar buttons or the similar actions from the Edit > Review menu.

• Track Changes - Enables or disables track changes support for the current document.
• Accept Change(s) - Accepts the change located at the caret position. If you select a part of a delete or insert change, then only the selected content is accepted. If you select multiple changes, all of them are accepted. For an insert change, it means keeping the inserted text and for a delete change it means removing the content from the document.
• Reject Change(s) - Rejects the change located at the caret position. If you select a part of a delete or insert change, then only the selected content is rejected. If you select multiple changes, all of them are rejected. For an insert change, it means removing the inserted text and for a delete change it means preserving the original content from the document.
• Comment Change - You can decide to add additional comments to an already existing change. The additional description appears in the tooltip when hovering over the change and in the Manage Tracked Changes dialog when navigating changes.
• Manage Tracked Changes - Action designed to find and manage all changes in the current document.
  

  Manage Tracked Changes

  The dialog offers the following actions:

  • Next - Finds the next change in the document.
  • Previous - Finds the previous change in the document.
  • Accept - Accepts the current change. This action is also available on the contextual menu.
  • Reject - Rejects the current change. This action is also available on the contextual menu.
  • Accept All - Accepts all changes in the document.
  • Reject All - Rejects all changes in the document.
  The dialog is not modal and it is reconfigured after switching between the dialog and one of the opened editors.

Track Changes Visualization Modes

Three specialized actions allow you to switch between the following visualization modes:

• View All Changes/Comments - this mode is active by default. When you use this mode, all tracked changes are represented in the Author mode;
• View Final - this mode offers a preview of the document as if all tracked changes (both inserted and deleted) were accepted;
• View Original -this mode offers a preview of the document as if all tracked changes (both inserted and deleted) were rejected. You cannot edit the document in this mode. Attempting to do so switches the view mode to View All Changes.

Note: All three actions are available only in a drop-down list in the Author Review toolbar.

Note: If you use View Final mode and View Original mode, highlighted comments are not displayed. To display highlighted comments, use View All Changes/Comments.